The Ultimate Guide: How to Plan Your Move Out of State

Moving Out of State

Moving out of state can be an exciting and nerve-wracking experience. From finding a new home to navigating the logistics of the move, there are many things to consider and plan for. That’s why we’ve created the ultimate guide to help you plan your move out of state smoothly and efficiently.

In this comprehensive long distance moving guide, we will walk you through all the essential steps you need to take before, during, and after your long distance or interstate move.

Whether you’re relocating for a job, education, or simply for a fresh start, this guide will provide you with the information and resources you need to make your move a success. We understand that moving can be overwhelming, but with the right preparation and guidance, it can also be an exciting new chapter in your life.

So, if you’re ready to embark on your out-of-state adventure, let’s dive into our ultimate guide and make your move a breeze.

Researching your new location: Things to consider before moving

Before you embark on your out-of-state adventure, it’s crucial to research your new location extensively. Start by considering factors such as the cost of living, job opportunities, schools, healthcare facilities, and recreational activities available in the area. This will give you a better understanding of whether the new location aligns with your lifestyle and requirements.

Here are some other resources to help with relocating a new location:

  • Google Street View useful for virtual neighborhood views
  • NeighborhoodScout helpful for finding neighborhood crime rates;
  • GreatSchools.Org can be useful to research schools.
  • Local Chamber of Commerce can often have a lot of this information on hand

Another important aspect to consider is the housing market. Look into the average home prices, rental rates, and availability in the area. This will help you determine your budget and set realistic expectations when it comes to finding a new home. Additionally, research the neighborhoods to find the one that suits your preferences and needs.

Budgeting for your move: Estimating costs and expenses

Estimate the costs associated with the move, including transportation, accommodation, moving services, and any additional expenses.

Moving estimates

Moving out of state can be financially demanding, so it’s essential to budget for your move in advance. Start by estimating the costs of hiring a moving company or renting a truck if you plan to handle the move yourself. Consider factors such as the distance, volume of belongings, and additional services required, such as packing and unpacking.

In addition to the transportation costs, don’t forget to factor in other expenses such as packing supplies, insurance, and any potential fees associated with canceling or transferring utilities. It’s also a good idea to set aside some money for unexpected expenses that may arise during the move.

To ensure an accurate budget, consider obtaining quotes from reliable moving companies near you and also multiple moving companies or truck rental services. This will allow you to compare prices and choose the option that best fits your needs and budget.

Finding a reliable moving company: Tips for choosing the right movers

Moving companies are going to be the most convenient moving option available, especially when moving long distance and to another state. A good mover can take a lot of the stress out of your move, but there are a few things worth remembering before signing up with one.

When evaluating moving companies, be sure to check their credentials and licensing. Legitimate companies should have the necessary certifications and insurance coverage to protect your belongings during the move. You can also check online reviews and ratings to get a sense of their reputation and customer satisfaction.

For starters, keep in mind that not all moving companies handle long-distance or out-of-state moves. Check to see if the mover your are interested in is registered and a licensed interstate moving company, here is a great resource to check the mover’s USDOT number (on the FMCSA portal).

Every licensed interstate mover should have this number and watch carefully for moving brokers that will not be licensed and the risks can be greater when dealing with a broker instead of the moving company directly, especially if there are problems or delays.

long distance moving companies

There are 2 options for using a professional moving company: full-service or partial moving. The full service option will most likely be the most expensive, but those movers handle many aspects of the relocation for you, most importantly the packing and unpacking services that can be included in the cost.

Selecting a reliable moving company is crucial to ensure a smooth and stress-free move. Start by asking for recommendations from friends, family, or colleagues who have recently moved. Their firsthand experiences can help you narrow down your options and avoid potential scams or unreliable movers.

It’s a good idea to request in-home estimates from a few different companies. This will allow their representatives to assess the volume of your belongings and provide you with accurate quotes. Avoid companies that only provide estimates over the phone or via email, as they may not be reliable.

When is the best time of the year to move to another state?

This can depend on various factors, including personal preferences, weather conditions, and practical considerations. Here are some considerations for moving at different times of the year:

Best Overall:

  • Mid-September through April: This is the “off-season” for moving companies, meaning lower rates, greater availability, and potentially less stress. The weather is generally milder in most regions compared to summer or winter extremes.
  • Local Weather Conditions: Research the weather patterns of both your current location and the destination state to avoid extreme conditions.
  • Moving Company Availability: Summer is the busiest season for moving companies, so if you choose this time, book services well in advance.

Specific Considerations:

  • Children: If you have school-aged children, moving during summer break (May-August) allows them to adjust to their new school and community before the academic year starts. However, this is also peak season, so expect higher costs and less availability.
  • Weather: Consider the climate of your new state. Moving during milder seasons minimizes weather-related challenges while packing, traveling, and unpacking. For example, avoid harsh winter conditions in northern states or scorching summer heat in southern states.
  • Personal schedule: If you have work flexibility or vacation time saved, you can choose off-peak periods for better deals and a less hectic experience.
  • Housing market: Research the typical housing market cycle in your chosen state. Certain times of year may offer more negotiating power or a wider selection of available properties.

1. Spring (March to May):

  • Weather: Spring often brings milder temperatures, making it comfortable for both driving and unpacking.
  • Real Estate Market: It’s a popular time for home buying and renting, providing a good selection of available properties.
  • School Year: If you have children, moving in spring allows them to finish the school year in their current location.

2. Summer (June to August):

  • Weather: Summer is the peak moving season due to favorable weather conditions. Days are longer, and the weather is generally more predictable.
  • School Year: Moving in the summer ensures that children have a break from school, making the transition easier.
  • Vacation Time: Many people have more flexibility with work schedules during the summer.

3. Fall (September to November):

  • Weather: Fall temperatures can be moderate, and the weather is generally stable. It’s a good time for outdoor activities during the moving process.
  • Real Estate Market: The fall season may offer more negotiable prices for housing as the market tends to slow down.
  • School Year: Similar to spring, moving in the fall allows for a transition between school years.

4. Winter (December to February):

  • Weather: Winter moving can be challenging in colder climates with the potential for snow and ice. However, in milder climates, winter can be a reasonable time to move.
  • Costs: Moving companies may offer lower rates during the off-peak season.
  • Holiday Season: Moving during the winter holidays can be difficult due to potential disruptions, but if planned well, it can also coincide with time off work.

Settle on a Move Date.

Unknown to many people, the date of moving can have a bearing on the cost of moving. The summer and holiday months are the busiest and most expensive time to relocate as moving services are in higher demand at this time. The same goes for weekends and end of the month moving timelines

If possible, to get the best rates opt for late fall, winter (which is the cheapest time to move), or even early spring through April. Also it is worth noting that relocating in the middle of the week or middle of the month is likely less costly.

Make sure to book your mover in advance – at least 4 weeks ahead of your projected moving date – as you get closer to the date of moving the more it’s likely to cost, particularly during peak moving season.

Decluttering and organizing: Streamlining your belongings before the move

Moving is the perfect opportunity to declutter and streamline your belongings. Before packing, go through each room and identify items that you no longer need or use. Separate them into categories such as donate, sell, or discard. This will not only lighten your load but also save you time and money during the packing and moving process.

When deciding what to keep and what to let go of, consider factors such as sentimental value, practicality, and future needs. Be ruthless in your decluttering process and only keep items that truly serve a purpose or bring you joy.

Once you’ve decluttered, it’s time to organize your belongings for packing. Start by categorizing items by room or type. This will make it easier to pack and unpack efficiently. Consider using labels or color-coding systems to identify the contents of each box. This will save you time when unpacking and help you locate essential items quickly.

Packing efficiently: Strategies for packing and labeling your belongings

woman packing tableware 2

Packing efficiently is key to a successful move. Start by gathering all the necessary packing supplies, such as boxes, bubble wrap, packing tape, and markers. It’s a good idea to stock up on these supplies in advance to avoid last-minute rush or additional expenses.

When packing, start with the items you use least frequently. This could include seasonal clothing, rarely used kitchen gadgets, or decor items. Pack each box with a combination of heavy and light items to ensure they’re not too heavy to lift. Fill any empty spaces with packing paper or bubble wrap to prevent items from shifting during transit.

As you pack, make sure to label each box clearly. Include the room the box belongs to and a brief description of its contents. This will make it easier to unpack and locate specific items in your new home. Consider creating an inventory list to keep track of all the boxes and their contents. This will help you ensure that nothing gets lost or left behind during the move.

Transferring utilities and services: Steps to ensure a smooth transition

Transferring utilities and services should be at the top of your to-do list when planning your move out of state. Start by contacting your current utility providers, such as:

  • electricity
  • water
  • gas
  • cable/satellite
  • and internet

Make sure you schedule the disconnection of services on your move-out date.

Simultaneously, contact the utility providers at your new location to arrange for the connection of services before your arrival.

In addition to utilities, don’t forget to update your address with important institutions and service providers. This includes notifying your bank, insurance companies, healthcare providers,

– Inform your current healthcare providers of your move and get copies of medical records.

– Find new healthcare providers in your new location and ensure you have health insurance coverage.

This is the part where you transfer or cancel any existing memberships, update billing addresses, and any subscriptions or memberships you may have.

Updating your address: Notifying important contacts and institutions

Updating your address is an important step to ensure a seamless transition to your new location. Start by notifying the post office of your upcoming move and provide them with your new address. Forward your mail through the postal service to ensure you receive any important documents or correspondence during the transition period. This will ensure that your mail is forwarded to the correct location during the transition period.

Next, update your address with important contacts and institutions. This includes your employer, banks, credit card companies, insurance providers, and any other service providers you rely on. Don’t forget to update your address on important documents such as your driver’s license, car registration, and voter registration.

Additionally, inform your friends and family of your new address to ensure they can reach you without any confusion. Consider sending out change of address cards or emails to make the process easier.

Lastly, if you have school-age children or pets, research and contact their respective schools or veterinarians in your new location. Gather all the necessary documentation and ensure a smooth transition for them as well

Managing logistics: Tips for coordinating transportation and timing

Coordinating transportation and timing is crucial to ensure a smooth and efficient move out of state. Start by creating a detailed moving timeline that includes all the necessary tasks and deadlines leading up to your move. This will help you stay organized and ensure that nothing falls through the cracks.

When it comes to transportation, decide whether you’ll be driving to your new location or hiring a professional moving company. If you choose to drive, plan your route in advance and familiarize yourself with any potential obstacles such as tolls, construction zones, or traffic congestion.

If you opt for a moving company, coordinate the pickup and delivery dates with them well in advance. Keep in mind that peak moving seasons, such as summer, may require booking your movers several months in advance.

Lastly, consider the logistics of moving your vehicles. Determine whether you’ll be driving them to your new location or shipping them. If shipping is required, research and book a reputable auto transport company.

Settling into your new home: Adjusting to your new environment and community

Once you’ve arrived at your new home, take the time to settle in and adjust to your new environment and community. Unpack and organize your belongings systematically, focusing on the essentials first. This will help you establish a sense of familiarity and make your new space feel like home.

Explore your new neighborhood and community. Take walks, visit local shops, and introduce yourself to your neighbors. Join local groups or organizations that align with your interests and hobbies. This will help you build connections and establish a support system in your new location.

Additionally, familiarize yourself with important amenities and services in the area, such as healthcare facilities, grocery stores, and recreational facilities. This will make it easier to navigate your new surroundings and settle into your daily routine.

Remember, moving out of state is a significant life change, and it’s normal to feel a mix of excitement and apprehension. Give yourself time to adjust and embrace the opportunities that come with starting fresh in a new location. Soon enough, your new state will feel like home.

Moving out of state can be a daunting process, but with the right preparation and guidance, it can also be an exciting new chapter in your life. By thoroughly researching your new location, budgeting for the move, finding a reliable moving company, decluttering and organizing your belongings, packing efficiently, transferring utilities and services, updating your address, managing logistics, and settling into your new home, you’ll be well on your way to a successful move.

Remember, take it one step at a time, stay organized, and don’t forget to embrace the adventure that awaits you in your new state. Best of Luck with your relocation!